6. Who we share your data with
We may share your personal information between services within the council so we can provide the service that you have requested.
As part of the local plan preparation process, we may need to share your information with the Planning Inspectorate / Secretary of State for Housing, Communities and Local Government when legally required to do so.
If you submit representations at the statutory publication stage of the local plan and onwards, we are legally required to pass on your comments to the Planning Inspectorate / Secretary of State for Housing, Communities and Local Government when the local plan is submitted for examination. If you do not wish your details to be passed onto the Planning Inspectorate then the council and the Planning Inspector will not be able to take your comments into account as anonymous comments are not permissible.
Land database and plan-making
Data is not shared outside the council except where representations are collected as part of local development plans and neighbourhood plans and processed in accordance with the relevant planning regulations.
There may also be instances where our system suppliers will need to access individual’s personal information to ensure that information is being held securely and accuracy is maintained. This will be on a strict need to know basis and all contracts have confidentiality clauses built in.
Where we engage third parties to process personal data on our behalf, they do so on the basis of written instructions, are under a duty of confidentiality, and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
We will not disclose any personal information to any other third parties unless required to do so by law or where it is appropriate to support our duty to protect public funds and / or detect and prevent fraud or other criminal activity or safeguarding requirements.
We will not transfer your information to countries outside the European Economic Area (EEA) unless this is necessary, and only to countries which have sufficient safeguards in place to protect information.
We will not share your information with third parties for commercial or marketing purposes.